The minutes of a board meeting are an official record of the proceedings of a board meeting. They are legal records of the discussion and decisions made, they boost trust among stakeholders and encourage corporate governance goals and ESG, and they help ensure that directors are accountable.
The most important part of minutes of board meetings are the correct notes. Even when opinions are voiced the minutes should be objective. To safeguard the board from legal liability, it is important to keep the minutes as neutral as is possible.
While you should always aim to maintain consistency in format and language from meeting to meeting however, it’s also a great idea to use a pre-approved board minute template to save time. This will ensure that all the required information is included, including the minutes of the first meeting, the person who called the meeting to order, and the quorum present, all motions proposed and the manner in which they were voted upon, any points of order or appeals, and also when the board met and was adjourned.
Include any other documents discussed during the board meeting. This includes presentations, records, and reports. These documents can be added your board minutes in the form of an appendix, or included at the end as a table of contents.
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